Features, Value, and Benefits

Value Proposition: Why Choose NPS?

At Non-Profit Solutions (NPS), we provide tailored SharePoint-based financial and workflow automation solutions designed specifically for nonprofits. Our approach transforms inefficient, manual processes into streamlined, automated workflows that increase efficiency, enhance transparency, improve security, and scale alongside your organization. Here’s how our solutions deliver unparalleled value:

🔹 Efficiency: Maximize Time & Productivity

Automate Repetitive Tasks & Reduce Administrative Overhead

Nonprofits often rely on manual, labor-intensive processes to manage purchase requisitions, approvals, reimbursements, and vendor payments. This leads to delays, errors, and wasted staff time that could be better spent on mission-critical activities.

✅ Automated Financial Workflows: Digitize expense approvals, reimbursements, and procurement with custom SharePoint-based financial forms, eliminating the need for paper or Excel-based tracking.
✅ Power Automate-Driven Approvals: Ensure seamless, real-time approval routing, reducing email back-and-forth delays.
✅ AI-Assisted Processing: Leverage Team ChatGPT and automation to process repetitive tasks faster and with greater accuracy.
✅ Pre-Configured Templates: Accelerate onboarding and project management with customizable SharePoint lists for tracking grants, billing, and HR workflows.

💡 Impact:
🔹 Reduce financial processing time by 50%, ensuring faster access to funds and reimbursements.
🔹 Save 10-15 hours per week per staff member by automating routine finance and compliance workflows.

🔹 Transparency: Real-Time Visibility & Data Accuracy

Eliminate Hidden Bottlenecks with Live Dashboards & Reporting

Nonprofits often struggle with manual tracking and lack of visibility into their financial and operational processes. NPS ensures that every transaction, approval, and workflow step is logged, tracked, and visible in real time.

✅ Real-Time Dashboards: Access live updates on project statuses, billing workflows, grant approvals, and financial reports via Power BI and SharePoint dashboards.
✅ Automated Reports & Notifications: Reduce miscommunication and follow-ups by ensuring every stakeholder receives automated alerts on pending tasks, approvals, and financial reports.
✅ Audit-Ready Documentation: Generate compliance-ready audit trails, reducing the risk of lost documents or unapproved expenditures.

💡 Impact:
🔹 Eliminate approval bottlenecks by providing a real-time view of pending, approved, and rejected financial requests.
🔹 Reduce financial discrepancies by 80% through automated checks and role-based access permissions.
🔹 Ensure compliance with funders and auditors by maintaining detailed, auto-generated approval logs.

🔹 Security: Protect Data & Ensure Compliance

Safeguard Sensitive Financial Information with Microsoft 365’s Enterprise-Grade Security

Manual and outdated systems put sensitive nonprofit financial data at risk—from unauthorized access to data breaches due to unsecured spreadsheets and email-based approvals. NPS eliminates these risks by embedding Microsoft 365 security features into every workflow.

✅ Role-Based Access Control (RBAC): Restrict who can view, edit, and approve financial documents based on job roles, ensuring sensitive data stays protected.
✅ Microsoft 365 Encryption: Protect financial records, grant applications, and compliance documents with enterprise-grade encryption and secure cloud storage.
✅ Automated Compliance Enforcement: Prevent unauthorized transactions and non-compliant financial approvals by enforcing pre-set validation rules.
✅ Secure Data Retrieval & Storage: Maintain a centralized, secure repository for financial records, expense reports, and grant billing documents in SharePoint Online, ensuring they are never lost or misplaced.

💡 Impact:
🔹 Eliminate reliance on unsecured spreadsheets and email-based approvals, ensuring financial data is protected at every step.
🔹 Reduce financial fraud risk by 90% through automated approval and tracking mechanisms.
🔹 Maintain funding compliance and audit readiness by ensuring tamper-proof records and version-controlled financial forms.

🔹 Scalability: Grow Without Limits

Future-Proof Your Nonprofit’s Operations with Scalable, Customizable Solutions

As nonprofits grow, their operational needs become more complex. NPS solutions are designed to scale seamlessly, ensuring that organizations of any size—from small grassroots teams to large national coalitions—can benefit from automation without excessive costs or unnecessary complexity.

✅ Customizable Modules: Pick and choose from a suite of features tailored to your organization’s needs, whether it’s financial automation, grant management, or HR workflows.
✅ Expandable Workflows: Start small with basic automation and scale up as your nonprofit grows, integrating new approval processes, reporting dashboards, and AI-powered optimizations without disrupting existing workflows.
✅ Cost-Effective Growth: Unlike traditional one-size-fits-all IT solutions, NPS lets you only pay for what you need, allowing for gradual, budget-friendly upgrades.
✅ Multi-Department Compatibility: Ensure smooth cross-functional collaboration by integrating financial teams, HR departments, and compliance officers into one unified SharePoint environment.

💡 Impact:
🔹 Scale from a 5-person team to a 500+ organization without overhauling your workflows.
🔹 Save thousands in IT and software costs by leveraging Microsoft 365’s infrastructure, reducing the need for third-party software subscriptions.
🔹 Maintain operational efficiency as you grow, ensuring financial workflows remain seamless, automated, and audit-ready.