NPS

Managing financial workflows, approvals, and resource access across different teams can be complex, time-consuming, and error-prone. Smart Hubs bring everything together—providing a centralized SharePoint-based intranet portal tailored for nonprofits.

🔨 Use Cases

🔍Real Examples

Smart Hubs

Custom SharePoint Intranet Sites That Centralize Your Resources

Single Source of Truth

Reduce email clutter and confusion by centralizing policies, forms, and training resources in one consistent location.

Centralized & Customizable Resource Access

Navigation by Role or Team

Each Smart Hub can be customized for Finance, Grants, HR, or Programs, showing only the relevant tools and documents for that department or user group.

Quick Access Widgets

Embed quick links, calendars, announcements, and document libraries right on the homepage—making essential tools accessible in seconds.

Integrated Workflows & Real-Time Collaboration

Collaborative Spaces

Use built-in discussion boards, shared document libraries, and version-controlled wikis to support cross-functional team work.

Forms Portals

Launch automated forms directly from the Hub (reimbursements, grant proposals, or purchase approvals), integrating with Power Automate for seamless routing.

Dynamic Permission

Control who can view or edit pages, libraries, or forms based on job function, region, or program area, all within your Microsoft 365 environment.

Reporting, Transparency & Strategic Alignment

Goal & Strategy Alignment Pages

Connect daily operations with larger strategic goals—include sections for KPIs, funder deliverables, and organizational milestones.

Live Dashboards Embedded

Display Power BI visualizations directly in your Hub for at-a-glance data insights (e.g., budget tracking, project progress, or staff training completion).

Smart Hubs

Features

Change Logs & Version History

Automatically track updates to important resources, keeping staff informed and audits easy to manage.

Frequently Asked Questions

Centralized Finance Policies, Forms, Approvals, Submissions and Invoices

Eliminate manual tracking, improve transparency, and streamline approvals with Smart Lists—your nonprofit’s financial command center.

Finance Hub

Result:

Faster processing, fewer errors, and greater transparency in financial approvals.

Frequently Asked Questions

Centralized HR Policies, Documents, Onboarding Task Trackers

Use Cases

Centralized Grant Details, Timelines, Applications, Reports and Proposals

Grants Hub

Result:

Eliminates bottlenecks, ensures accountability, and speeds up procurement.

Result:

Eliminates bottlenecks, ensures accountability, and speeds up procurement.

HR Hub

Examples

Smart Hubs

from Non-Profit Solutions

Grants Hub
(Home)

Grants Hub
(Grant Reporting Protocol Resources)

Browse our gallery to see real Smart Forms created by NPS. Each screenshot highlights our focus on efficiency and accuracy—whether automating expense reports, simplifying purchase approvals, or securing data collection.

HR Hub
(Home)

Finance Hub
(Home)

Policy Team Hub
(Social Media, Newsletter, Website)

Development Hub
(Home)

Finance Hub
(PR Form FAQs)

Finance Hub
(Project & Funder Codes)

HR Hub
(Self Evaluation Module)

Annual Report Hub
(Home)

CCR Team Hub
(Home)

AI Innovation Hub
(Home)

Finance Hub
(How-To Videos for Using PR Forms)

Finance Hub
(PR and Reimbursemnt Forms Portal)

Grants Hub
(Grant Application Tracker Dashboard)

Unlike generic IT solutions, Smart Hubs are built specifically for nonprofit finance and operations teams—helping you automate approvals, track grants, and manage compliance effortlessly.